LEGALIZATION OF DOCUMENTS
San Francisco Philippine Consulate

REQUIREMENTS AND PROCEDURES COVERING THE AUTHENTICATION OF CERTAIN DOCUMENTS TO BE USED IN THE PHILIPPINES

  1. Acknowledgement of affidavits, powers of attorney, deeds, and other legal instruments
  2. Authentication of notarized documents
  3. Authentication of birth, marriage, or death certificates issued in the San Francisco Bay Area and Northern California, Alaska, Colorado, Idaho, Montana, Oregon, Utah, Washington State, and Wyoming
  4. Procedures in applying for an NBI Clearance
  5. Procedures covering the importation of Pets to the Philippines
  6. Importation of Plants/Flowers into the Philippines
  7. Importation of Firearms into the Philippines
1. Acknowledgement of affidavits, powers of attorney, deeds, and other legal instruments:

a) Affiants or principals must be personally present at the Consulate to sign the document. For those who can not come personally to the Consulate please follow the procedures outlined below under item no. 2;

b) Proceed to the Consulate Processing Section and present the original copy of the document plus one photocopy;

c) As proof of identity, affiant or principal is also required to present the original and submit one photocopy of his/her state identification card or driver license or passport;

d) The prescribed fee is $20.00 per set of document. Payments may be made in the form of cash, money order, bank draft, or cashier's check only. Personal checks can not be accepted.

Date of Release : Documents may be picked up from the Front Desk between 3:00 to 4:00 pm the following working day and upon presentation of the claim stub.

2. Authentication of notarized documents:

a) The document must be duly notarized first by a local notary public;

b) Afterwards, the same notarized document must be forwarded either to the Local County Clerk or Secretary of State or Lieutenant Governor (please see important details specified below *) for issuance of a certification confirming the official capacity and signature of the notary public concerned;

c) Once items "a)" and "b)" have been accomplished, the affiant's representative may proceed with the submission of the original copy including one photocopy of the notarized and duly certified document to the Consulate Processing Section, for evaluation;

d) The prescribed fee is $20.00 per set of document. Payments may be made in the form of cash, money order, bank draft, or cashier's check only payable to the Philippine Consulate General. Personal checks can not be accepted.

e) Authentication of notarized documents may also be accomplished by mail upon compliance with all of the abovementioned requirements (item nos. 2a to 2d) plus a self-addressed stamped envelope complete with sufficient postage or prepaid mailing envelope from any commercial courier company such as DHL, FedEx, Skypack, etc. and your contact telephone number.

Date of Release : Documents may be picked up from the Front Desk between 3:00 to 4:00 pm the following working day and upon presentation of the claim stub.

*Local County Clerk for notaries registered in California; Secretary of State for those commissioned in Colorado, Idaho, Montana, Oregon, Washington State, and Wyoming; and Lieutenant Governor for those commissioned in Alaska and Utah.

3. Authentication of birth, marriage, or death certificates issued in the San Francisco Bay Area and Northern California, Alaska, Colorado, Idaho, Montana, Oregon, Utah, Washington State, and Wyoming:

a) Obtain an original copy or a Certified Copy of the Birth/Marriage/Death Certificate duly certified by the:

- County Clerk of the issuing County in the San Francisco Bay Area
and Northern California; or
- Secretary of State if issued in Colorado, Idaho, Oregon, Washington State,
Wyoming and Montana; or
- Lieutenant Governor if issued in Alaska and Utah.
b) Mail or present the duly certified Birth/Marriage/Death Certificate to the Philippine Consulate General at 447 Sutter Street, 6th Floor, San Francisco CA 94108.

c) When applying by mail, enclose a self-addressed stamped envelope or pre-paid commercial courier mailing envelope along with a money order, bank draft, or cashier's check in the amount of $20.00 to cover the authentication fee per set of document along with your contact telephone number.

Date of Release : Documents may be picked up from the Front Desk between 3:00 to 4:00 pm the following working day and upon presentation of the claim stub.

4. PROCEDURES IN APPLYING FOR AN NBI CLEARANCE:

BY MAIL:

a) Fill out in your own handwriting, completely and legibly, the prescribed National Bureau of Investigation (NBI) form;

b) Afterwards, proceed to a Police Station nearest your present place of residence and have your fingerprints taken on the form. The name, rank, and signature of the Police Officer who took your fingerprints as well as the seal and address of the police station concerned must appear legibly in the appropriate space in the form;

c) Return by mail the duly accomplished NBI form to the Consulate along with your latest 2"x2" photograph, self-addressed stamped envelope, two (2) photocopies of the same NBI form and $20.00 in the form of money order, bank draft, or cashier's check to cover the authentication fee. The same form shall be returned to you by mail as soon as it has been authenticated;

d) Upon your receipt of the duly authenticated form from the Consulate, please mail it directly to: National Bureau of Investigation, Taft Avenue, Manila, PHILIPPINES together with a bank draft payable to the National Bureau of Investigation in the amount of $10.00 to cover the NBI clearance fee and postage together with a self-addressed envelope. The corresponding NBI clearance shall be mailed later on directly to you.

IN PERSON:

a) Proceed to the Front Desk, Philippine Consulate General, fill out in your own handwriting, completely and legibly, the prescribed National Bureau of Investigation (NBI) form, attach your latest 2"x2" photograph then have yourself fingerprinted;

b) Present the duly accomplished form to the cashier and pay $20.00 in cash to cover the authentication fee. The same document shall be returned to the applicant as soon as it has been authenticated by the Consulate;

c) Upon your receipt of the duly authenticated form, mail it directly to the: National Bureau of Investigation, Taft Avenue, Manila, PHILIPPINES together with a bank draft payable to the National Bureau of Investigation in the amount of $ 10.00 to cover the NBI clearance fee and postage together with a self-addressed envelope. The corresponding NBI clearance shall be mailed later on directly to you.

Date of Release : Documents may be picked up from the Front Desk between 3:00 to 4:00 pm the following working day and upon presentation of the claim stub.

5. PROCEDURES COVERING THE IMPORTATION OF PETS TO THE PHILIPPINES:

a) Request for an import permit by writing directly to the Bureau of Animal Industry Department of Agriculture, Quezon Memorial Circle, Quezon City, Philippines.

Your letter should disclosed the following information:

  1. Kind and the number of pets to be imported
  2. Breed
  3. Age
  4. Sex
  5. Expected date of arrival in the Philippines
  6. Name and Address of the person sending/receiving the pets
b) Payment for the prescribed fees shall be made upon arrival of the pets at the port of entry, directly to Veterinary Quarantine Service Unit.

c) The import permit along with information on the prescribed fees willl be mailed directly to the requesting party by the Bureau of Animal Industry. It is usually valid for three (3) months starting from the current month with the last day of the third month as its expiry date. Currently, Upon arrival of the pet in the Philippines, pay the Fifteen Pesos (P15.00) permit fee and an additional inspection fee of Seventy Five Pesos (P75.00) to the Veterinary Quarantine Service Unit. (Exchange rate is approximately P26.00 to $1.00)

d) At the same time, obtain a Health Certificate from a local veterinarian for each pet and present this Health Certificate to a local branch of the Department of Agriculture for issuance of a counterpart Federal Certificate of Health.

e) Afterwards, present the Federal Certificate of Health to the Philippine Consulate for authentication. Authentication fee is $20.00. Furnish the Philippine Consulate with a copy of the Import Permit whenever possible. The authenticated Federal Certificate of Health and the Import Permit are the documents required for the entry of the pet into the Philippines.

Date of Release : Documents may be picked up from the Front Desk between 3:00 to 4:00 pm the following working day and upon presentation of the claim stub.

6. IMPORTATION OF PLANTS/FLOWERS INTO THE PHILIPPINES:

a) Secure an Agricultural Certificate from the Nursery where the Plant/Flower was purchased.

b) Present the Agricultural Certificate to the Bureau of Agriculture and Plant Industry of the State where it was issued for certification of the signature of the Agriculturist or Horticulturist.

c) Bring the duly certified Agricultural Certificate to the Consulate General for authentication. The prescribed fee is $20.00 per set of document.

d) If the Plants/Flowers are in commercial quantity, the use of a Philippine Flag Vessel or Aircraft is required for shipping purposes. If a Philippine Flag Vessel or Aircraft is not available, inquire from the Consulate General's Legal Section on how to apply for a Waiver of Non-Availability of a Philippine Flag Vessel or Aircraft.

Date of Release : Documents may be picked up from the Front Desk between 3:00 to 4:00 pm the following working day and upon presentation of the claim stub.

7. IMPORTATION OF FIREARMS INTO THE PHILIPPINES:

Contact the Military Attache in Philippine Embassy, Washington D.C. at Telephone Number (202) 647-9300 for details.


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